Staff Assistant (Administrative Assistant 1)

Job Requisition ID: 46928 
Posting Date:  5/2/2025

Closing Date: 05/15/2025
​Agency: Department of Innovation and Technology
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: 
Salary: Anticipated Starting Pay $5,423/month; Full Range $5,423 - $7,721
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028
Merit Comp Code: None

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
 

Essential Functions

• Under general direction, serves as the Staff Assistant to the Chief Information Officer (CIO) for the Department of Innovation & Technology (DoIT), supporting the Illinois Department of Veteran’s Affairs (IDVA), performing a variety of complex and sensitive staff functions and administrative support. 
• Develops, compiles, and organizes information needed for the preparation of special operating requests received, and creates, disseminates, and schedules confidential meetings for the manager and staff within the Information Services section. 
• Assists in the coordination and control of activities and materials in and out of the Information Services section and the CIO’s office by maintaining and coordinating the manager’s schedule, including confidential and privileged access to the CIO’s outlook items.
• Serves as a correspondence control manager in reviewing and disseminating incoming correspondence by receiving, opening, prioritizing, routing, and controlling incoming and outgoing mail that may contain sensitive material.
• Advises and directs staff in the execution of office policies and procedures by interpreting directives issued by the manager and functions as a representative of the DoIT/IDVA CIO in delivering talks on unit activities to staff and other interested parties.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill,