Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Chemistry

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Glimpse of the Job

As staff of the Texas A&M University Chemistry Department’s Center for Administrative Support, the Administrative Coordinator I will execute a wide variety of administrative, secretarial, and program support functions on behalf of faculty of the department.

Opportunities to Contribute:

• Manages the offices of research groups and serves as a primary information resource on office support methods and processes.

• Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies.

• Gathers, enters, and/or updates data to maintain departmental records and databases.

• Monitors and coordinates accounting activities and assists in preparation of internal reports for management.

• Responsible for office organization and maintaining office supplies and equipment.

• Deals with administrative problems and inquiries from research directors and research group members.

• Coordinates travel arrangements and itineraries and completes travel and leave requests.

• Interfaces with scientists to plan and provide logistical and administrative support to organize symposia at scientific meetings.

• Assists with planning and facilitates for departmental events of varying sizes.

• Coordinates and manages all business matters for the research laboratory.

• Assists in the preparation and submission of research grant proposals and the management of post-award and budget activities.

• Assists with preparation of reports for submission to funding agencies.

• Handles all non-scientific pre- and post-publication aspects of the research groups’ journal/book publishing activities.

• Coordinates with IT to maintain the group websites and make any updates.

• Interacts with large number of undergraduates and graduate students in courses taught by supervisors.

• When assigned to do so, keeps record of grades, assists with preparation and creation of class materials and coordinates the printing and reproduction of exams.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of experience in office administration.

• Interpersonal and communication skills.

• Planning and organization skills.

Salary: Compensation will be commensurate based on the selected candidate’s education and experience.

Schedule: May require working during the night and on weekends.

What You Need to Do: 

Select the Apply button to begin your application. Submitting a cover letter and resume is strongly recommended and will help us with the review process. You may upload these documents on the application under CV/Resume.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Texas A&M University’s Department of Chemistry is a cadre of faculty, staff, graduate students, postdoctoral fellows, academic advisors, scientific and technical staff, who have a shared purpose of translating our passion for chemistry to young scholars at all levels in many scientific fields. To learn more, please visit our website: http://www.chem.tamu.edu/