Senior Grant Accounting Specialist

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$41.51 - $51.03 Hourly

Department:

Health Department

Job Type:

Regular Represented

Exemption Status:

United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified):

August 20, 2025

The Opportunity:

This Work Matters!

We seek leaders, achievers and doers who bring skill and passion to a challenging and evolving environment.  At the Multnomah County Health Department we are all inspired by the mission: We work with communities to advance health equity, protect the most vulnerable, and promote health and wellness for everyone and we uphold the values: Compassion and Care, Empowerment, Racial Equity, Creativity and Integrity. We create a culture of respect, trust and understanding for the highly diverse population we serve in our communities. 

The Senior Grant Accounting Specialist is responsible for the timely and accurate billing of grantors and the monitoring and resolution of related aging accounts receivable. This position monitors expenditures for allowability under funder requirements and completes the timely recognition of revenue. In this role, you will provide accurate and timely reports to stakeholders including program partners and leadership. Additionally, this position is responsible for meeting funder financial reporting requirements, including federal financial reports. 

As the Senior Grant Accounting Specialist, you will: 

• Complete and distribute monthly actual vs budget reports using approved reporting templates and processes.

• Maintain the account hierarchy and monthly review of variances with stakeholders. 

• Work with program staff to determine allowability of expenses and address variances through adjustments.

• Collaborate with financial reporting partners in the analysis, follow up, and preparation of financial reports.

• Complete and submit reports and documents to granting authorities and funders.

• Work collaboratively with the cash management unit to ensure accurate payments; monitor account receivables.

• Review accounts receivable aging reports; provide follow-up on any receivable over 60 days, including communication and notices to grantor.

• Monitor and document receivables deemed uncollectible; escalate to supervisor for write-off processing.

• Review monthly expenses to ensure accurate use of cost objects and ledger and allowability under grant terms and conditions.

• Collect and maintain documentation for review by auditors and in compliance with retention schedules.

• Complete monthly payroll accounting adjustments (PAA); maintain backup documentation and justification for all adjustments to payroll.

• Prepare audit samples as requested by auditors; ensure internal controls are being followed. 

• Review internal county budget and proposed grant external budgets. 

• Evaluate allowability of proposed expenditures to ensure compliance with grant terms and conditions.

• Monitor unearned revenue and beginning working capital.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. As a Health Department employee you will create a work culture of respect, trust and understanding for the highly diverse populations the Health Department serves in the office and in the community. Every employee shares the responsibility for promptly bringing to the County's attention conduct that interferes with providing a work environment free of illegal discrimination and harassment.

TO QUALIFY: We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. 

Minimum Qualifications/Transferable Skills*:

• Education/ training equivalent to a bachelor's degree from an accredited college or university with major course work in accounting, finance, or a related field