Administrative Assistant - Ankeny, IA

 

Job ID:  492012

 

CRH is a leading global diversified building materials group with over 85,000 employees in 32 countries around the world.

 

Position Overview

The Administrative Assistant position is responsible for performing various clerical duties including switchboard operations, greeting all walk-in traffic in the lobby. This position will also require the maintaining of a calm, courteous and professional demeanor for positive company image.

 

Key Responsibilities (Essential Duties and Functions)

• Receives incoming calls from external and internal sources and routes to the appropriate party, ensuring prompt delivery and takes messages in voice mail system if needed.
• Greets all walk-in traffic to lobby area and ensures guests are properly identified.
• Sorts and distributes incoming and outgoing mail for all employees.
• Assists and organizes office events as needed.
• Runs credit card charges and makes bank deposits daily.
• Responsible for maintaining the monthly trip fuel sheet, monthly fuel usage reports and rock tickets.
• Receives sorts and transmits faxes for all employees, ensuring prompt delivery.
• Provides support for all departments as needed with the typing of letters, memo, etc.
• Assists with arranging travel itineraries, hotel rooms, flights, etc. for employees.
• Responsible for ordering all office supplies and monitoring the expense.
• Assists with filing, copying and distribution when needed.
• Serves as the point of contact for the cleaning crew and the maintenance for office equipment.
• Assists estimators with typing, mailings, lettings and bidding requests.
• Assists the Safety department with Certificates of Insurance, lockout tag out cards and getting any information to corporate.

• Regular and predictable attendance at assigned times is required.
• Other duties as may be assigned.

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Education/Experience

• High school graduate or General Education Degree (GED) required.  Some college level coursework in Business or related discipline preferred.
• One year of related work experience in an office environment; receptionist experience preferred.
• Experience in a construction environment preferred.

 

Work Requirements

• Must be 18 years in age or older.
• Must pass pre-employment physical, drug screen and criminal background check.
• Strict adherence to safety requirements and procedures as outlined in the Employee Handbook.
• Willingness to work in a team environment and assist co-workers or supervisors with other duties as required.
• Must be willing to travel and work away from home when required (travel will be minimal).
• Must be willing to work nights and weekends when necessary.

 

Knowledge/Skill Requirements

• Highly effective oral and written communication skills required.
• Ability to operate office equipment including, but not limited to: computers, copiers, ten key adding machine, printers, etc.
• Proficiency of MS Excel and Word applications required.
• Ability to analyze issues independently.
• Ability to perform under deadline pressure.
• Ability to understand and follow complex verbal and written instructions.
• Ability to meet attendance schedule with dependability and consistency.

 

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Able to stand, walk, use hands and fingers to manipulate objects, talk and hear.
• Vision abilities (with correction) include close, distance, peripheral, depth, and the ability to adjust focus.
• The employee is frequently required to sit and use hands.
• The employee is frequently required to stand and walk for extended periods of time.

 

Work Environment

• Standard office environment.
• Tempo is fast-paced with deadlines.
• The noise level in some areas of the work environment may be moderate.

 

The statements included in this job description are not intended to be all-inclusive.  They represent typical elements and criteria necessary to successfully perform the job.  Other duties may be assigned as required.  Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.