APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State Abington is seeking a Summer Camp Administrative Assistant to support the smooth operation of its summer camp programs. This hybrid role requires both in-office and remote work and requires weekend availability. This position is a part-time, temporary role, scheduled to begin on April 1st and conclude on September 1st. There is potential for an extension beyond this timeframe, should the need arise.

Job Duties

• Train on and effectively use our summer camp registration system, Camp Doc (no prior experience required)
• Be trained in Penn State Compliance and make sure staff always comply
• If available, will be required to sit in virtual meetings to learn more about Penn State compliance
• Utilize Microsoft Word and perform mail merges for camp-related documents
• Print and organize paperwork for camps weekly, assembling materials into binders.
• Provide administrative support for camp operations, including communication with staff and parents.
• Assist with scheduling, record-keeping, and data entry as needed. This includes managing camper health forms, waivers, and emergency contacts.
• Assist with the management of summer camp staff
• Organizing and storage of camp materials, paperwork, and supplies
• Send out emails, newsletters, and updates about camp activities.
• Ensure compliance with camp policies, safety regulations, and university guidelines.
• Must work collaboratively with the Youth Program Director, student counselors, and Continuing Education staff to create an inviting, enjoyable, and educational environment for students.
• Act as the primary point of contact for parents, handling concerns and inquiries

Requirements and Qualifications

• Previous experience in camp administration, education, recreation, or a related field is preferred
• Strong leadership, organizational, and problem-solving skills.
• Proficiency in Microsoft Word
• Demonstrated ability to work independently while seeking guidance as necessary and consistently meet deadlines.
• Employment with the University for this job wi