Senior Executive Business Administrator (Sales)

The GitLab DevSecOps platform empowers 100,000+ organizations to deliver software faster and more efficiently. We are one of the world’s largest all-remote companies with 2,000+ team members and values that foster a culture where people embrace the belief that everyone can contribute. Learn more about Life at GitLab.

Executive Business Administrators (EBAs) at GitLab toggle seamlessly between various systems including Google Workspace, Slack, TripActions, Zoom, and GitLab to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues. EBAs at GitLab are self-driven, collaborative, and agile team members who are experienced in managing multiple priorities, juggling various responsibilities, and anticipating the executive's needs. EBAs at GitLab are exceptionally organized, relentlessly resourceful, calm under pressure, and strategic multitaskers with a deep love of logistics and the ability to thrive in a dynamic start-up environment. 

What you'll do in this role 

• Support and work closely with two Sales VPs (who are located in the Pacific timezone) 
• Own and proactively manage a complex, changing, high-volume calendar across multiple time-zones. Ensure Executive are preppared for every meeting
• Make recommendations in regard to their time management, prioritization, delegation and organization
• Seamlessly coordinate extensive domestic and international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation. Accompanying the Executives when necessary.
• Event Support: Planning, coordinating, and executing Sales Quarterly Business Reviews, supporting our yearly Sales events, such as Sales Kickoff.
• Run cadence of weekly staff meetings and other important meetings, including planning agenda, organization, and follow-up on action items, while infusing our company values throughout
• Plan events such as team off-sites, team building activities and company kick-offs as needed
• Draft internal and external communications on behalf of Executives
• Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
• Manage Executives email inboxes including drafting internal and external communications on behalf of them
• Compile receipts to submit timely and accurate expense reports on a monthly basis
• Schedule, live stream and moderate Group Conversations
• Provide coverage for other Sr. E-Group EBAs
• Run and lead special projects upon request
• Must be able to work flexible hours to support international business meetings and some travel is required in most roles
• Other duties as assigned in support of the business (ad hoc tasks)
• Contribute to the broader EBA community by sharing learnings, resources, and supporting EBA team camaraderie

We're looking for 

• Previous 5+ years of administrative experience supporting a C-Staff Executive at a quickly-scaling or large company technology companies (ideally within the sales organization)
• Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges with superb attention to detail
• Extensive technical skills with Google Workspace, Zoom, Slack and Expensify among other tools
• Demonstrated Leadership mindset in prior roles—ability to influence culture/environment around them
• Proven leadership skills and demonstrates “one team” mindset; able to lead other EBA’s and partner well across GitLab
• Experience with event planning & coordination to include support for large meetings, off-sites and company events
• Detailed and goal-oriented planner; possesses the ability to appropriately prioritize business needs and handle multiple tasks in a fast-paced environment
• Approachable and effective communicator across various communication channels and with all levels of the organization
• Demonstrated ability to adopt technical tools quickly (i.e. terminal, text editor)
• Experience in a start-up environment preferred
• Experience working remotely preferred
• Bachelor's’ Degree preferred. High school diploma or general education degree (GED) require