University of Colorado Anschutz Medical Campus 

Department: OBGYN

Job Title: Research Services Entry Professional

Position 00842840 #: – Requisition 38387

Job Summary:

The Administrative Research Core (ARC) Grants Lifecycle Coordinator in the Department of Obstetrics and Gynecology at the University of Colorado, School of Medicine is a full-time position responsible for supporting the financial administration and compliance of the Department’s research portfolio and interacts with over 120 active sponsored grants and contracts for all Ob-Gyn research programs (federal, foundation, industry, and internally-funded). This position will also be responsible for the accurate organization of subcontract files for the Department of Obstetrics and Gynecology.

Key Responsibilities:

Subcontract Administration: 30%

• Coordinate subcontract proposal along with Pre-Award Coordinator by preparing the Letter of Intent and Subrecipient Commitment Form and communicating directly with the subrecipient contacts.

• Upon award, process subcontract request form, complete Marketplace Requisition, and facilitate signatures through Purchase Order setup.

• Monitor invoicing requirements and communicate with Grants and Contracts Coordinator and PI on the progress of work completed.

• Process invoice payment on a regular basis and manage Purchase Order as necessary working with OGC Post Award Administrator and Grants and Contracts Coordinator.

• Perform regular subrecipient monitoring.

• Maintain a comprehensive database of subcontract agreements and invoicing status.

Pre-Award Administration: 30%

• Formulate detailed budgets under guidance of Pre-Award Coordinator for proposal submissions and after-the-fact routings.

• Assist with negotiation with industry contracts to ensure all study activities are covered as written in the protocol.

• Work with PIs and Pre-Award Coordinator to prepare and submit grant applications, ensuring that all sponsor guidelines are met.

• Facilitate the execution of contracts and sub-contracts.

• Assist with the preparation of project-specific budgets, including proper application of F&A costs.

• Prepares progress reports in eRA Commons in collaboration with the PI.

• Coordinates all necessary information for Just-In-Time requests from the Office of Grants and Contracts and submits material within the required time frame.

• Processes OGC Formstack for the review of amendments and modifications.

Post Award Administration: 30%