Administrative Assistant Risk Management & Safety Full Time

Cost Center

Risk Management & Safety

Scheduled Weekly Hours

40

Work Shift

Shift & Status

Who Are We?

We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day.

Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers.

We are passionate about serving and are honored to be a part of this incredible work.

What Will You Do?

As an Administrative Assistant at Pine Rest, you’ll be part of tight-knit team that believes in the healing power of your expertise and compassion. Under broad directives, the administrative assistant plans, implements and completes assigned administrative projects. Performs clerical duties including, but not limited to, drafting routine and/or sensitive correspondence, proof reading and editing materials for accuracy and clarity, data entry, invoicing/requisitioning expenses, gathering and interpreting information to develop reports, and maintaining department files, supplies, equipment and physical space. May also relieve supervisor and appropriate others of administrative details where errors are likely to have moderate costs. This role is dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace.

Who Are We?

We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day.

Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. Our on-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists and chaplains are equipping the next generation of care providers.

We are passionate about serving and are honored to be a part of this incredible work.

Principal Duties and Responsibilities:

• Plans and implements assigned projects from general directions given by supervisor(s) which may have program or organization-wide significance. Works with both internal and external customers.

• Gathers, interprets, and summarizes data and information; uses data to develop administrative and statistical reports. Composes confidential and sensitive reports, contracts, and records. Assists in monitoring department budgets and accounts.

• Offers other administrative support including, but not limited to: greeting and directing visitors or patients, answering questions based on knowledge of department/organization, appropriately transferring and screening calls, maintaining calendars of supervisor(s) and/or the work group, and making routine travel accommodations.

• Schedule and coordinate meetings, departmental events and other special projects. Provides meeting materials and takes meeting minutes.

What Does This Role Require?
•Minimum of two to five years of progressively responsible support services work.
•Completion of high school and additional traini