Procurement Compliance Specialist

Job Posting Title

Procurement Compliance Specialist

Agency

090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV

Supervisory Organization

CP

Job Posting End Date (Continuous if Blank)

January 21, 2025

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

As a Compliance Specialist with OMES you will enjoy:

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Details

• Full-time 40-hour work weeks.
• Support the Central Purchasing team
• Salary up to: $75,000.00

Responsibilities

• Consults with agency personnel concerning purchasing policies and procedures; conducts public relations activities.*
• Reviews state agencies’ internal purchasing procedures; ensures procedures meet requirements and provides guidance on purchasing best practices.*
• Reviews agency requests to establish fixed rate(s) for services; ensures that rates meet the established guidelines either in a primary or a backup capacity.*
• Central Purchasing Records coordinator; serves as the Central Purchasing liaison with the Oklahoma Department of Libraries with regards to Central Purchasing records, record storage and disposition. 
• Ensures consistency and standardization of division shared drives to reduce redundancy of documents and maintain correct format and structure.
• Coordinates the fulfillment of open records requests ensuring policies and procedures are followed.*
• Creates, develops, and modifies purchasing prescribed forms for Central Purchasing either in a primary or backup capacity.*
• Security provisioning of purchasing access; reviews agency requests for adjusted approval limits/roles and determines eligibility.
• Trains new employees in procurement compliance or as part of cross-training.
• Participates in studies of needs; advises on procurement processes and agency impact.
• Represents agency at various meetings; serves on special committees; makes recommendations to purchasing related issues, concerns, or topics.
• Other duties as assigned based on immediate needs of the organization.

* Denotes Essential Function

Physical Demands and Work Environment

• This position works in a comfortable office setting for a large percentage of the workday.
• The noise level in the work environment is usually mild.  If telework is available, employee must follow the telework guidelines.
• This position requires the ability to occasionally lift paper and office supplies and to perform job duties on a computer and telephone for 6 – 8 hours per day.
• Occasional travel may be required.

Minimum Qualifications

• Bachelor’s degree in Business or a related discipline and a minimum of 3 years of procurement related experience; or
• An equivalent combination of education and experience substituting additional qualifying experience for each year of the required bachelor’s degree.
• Required to achieve certification as a State of Oklahoma Procurement Officer or must attain certification within 90 days of employment.

About OMES

The Office of Management and Enterprise Services provides excellent service, expert guidance and continuous improvement in support of our partners’ goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible.

OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national or