Financial Specialist

Note for Current UM Employees

Current employees must apply internally via ConnectU > connectu.olemiss.edu

The University of Mississippi

"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”

Department Summary

The Division of Outreach and Continuing Education consists of ten departments and over 100 employees. The mission of the Division of Outreach is to create innovative and accessible pathways to academic, personal, and professional enhancement for a diverse body of learners through collaboration with our community, regional, and national partners. The Division values integrity, quality, and efficiency in the creation and implementation of innovative educational strategies to enrich lives through exploration, engagement, and transformation.

 

The Financial Specialist position is in the Office of Business and Finance (OBF).  OBF is made up of four full-time staff and provides HR, payroll, procurement, cash reporting, budgeting and financial reporting support to the Division of Outreach units.  This position reports directly to the Accountant II and provides support to the Business Manager.  We share an office suite pod in the Jackson Avenue Center with Outreach Administration.

 

Please visit www.outreach.olemiss.edu for further information about the division and our programs.

Role Specifications

Below you will find classification and compensation information.  For additional details behind the University of Mississippi classification system please visit Human Resource Compensation Page

Family -  Finance

Sub-Family - Financial Support

Career Track / Level - P2

Grade - 8

Min Mid Max $56,763 $70,949 $85,134

Role Summary

This position performs routine, professional-level financial support functions, is part of the Business and Finance team and will perform a variety of financial support tasks such as processing procurement transactions, facilitating the cash report process, posting job requisitions, reconciling accounts, and assisting with budget/financial reports.  The ideal candidate will be organized, attention detailed and enjoy frequent interaction with Outreach student workers and staff.  We are seeking a team player ready to help the business office through an exciting period with Project Encompass. Project Encompass is the university’s initiative to modernize the campus enterprise systems that house student information, human resources/payroll, and financial data.

Examples of Work Performed

• Oversee the Outreach procurement cards which includes reviewing charges, collecting and organizing supporting documents, assigning general ledger codes, and posting three to six Visa statements weekly
• Reviews invoices and processes vendor payments daily
• Creates cash reports, facilitates review and approval, and deposits funds (on average twice a week)
• Daily scans, organizes, and saves electronic documentation accurately in departmental Box folders for record retention
• Frequently communicates with Outreach staff of all levels to process procurement transactions timely and to answer routine procurement, travel, or cash receipting questions
• Proactively communicates with supervisor about complex questions or issues
• Process electronic forms for HR, payroll, and vendor payment actions (daily to weekly depending on volume)
• Tracks, monitors, and ensures accuracy of cash reports and procurement items using existing procedures (daily to weekly depending on volume)
• Processes Marketplace revenue transfers semi-monthly and refunds weekly
• Reviews payroll deduction and bursar uploads for accuracy
• Processes semi-monthly student worker timesheets
• Assists with reconciliation processes
• Creates financial and budget reports using Excel
• Reviews and processes Foundation requests (on average monthly)
• Reviews and processes job requisitions (on average monthly)
• Explains work assignments to student workers and provides feedback
• Assists with ad hoc travel document preparation and review
• Ensures fiscal compliance with federal, state and University policies and procedures
• Perform other financial support and related duties as required or needed

Essential Functions

These essential functions include