Director of Office Services

Position Summary:

Area of Talent: Office Services

Position Type: Full Time/Exempt

Salary Range: $115,000 to $130,000

Location: NYC/Financial District

Responsibilities:

• Oversee the day-to-day operations, management, and maintenance of the company’s facility. 
• Coordinate and manage equipment repairs and maintenance tasks, work closely with HDC vendors, ensuring that work is completed in an efficient, cost-effective, and safe manner.
• Manage renewal and securing maintenance contracts, soliciting competitive bids, coordinating the entire bidding process, selecting contractors, scheduling service visits and repairs, reviewing invoices.
• Work with building management on repairs, maintenance, and general facility-related issues; solve office related problems and determine best solutions.
• Oversee office renovation projects, including design, expediting, securing DOB permits and installation, manage space development and provide recommendations on how to increase space efficiency.
• Assist with tracking and analyzing operational costs and monitoring budget.
• Assist with developing and implementing procedures and policies for all office space related activities.
• Assist in supervising, training, and supporting team of administrative staff, coordinating ongoing professional development.
• Oversee the selection of vendors and purchase of office equipment and supplies, manage existing vendor partnerships, obtain new contracts, implement, and reinforce HDC’s policies and procedures; inventory and maintaining of office supplies.
• Serve as a backup for processing invoices, creating Purchase Orders, etc.
• Manage record keeping and oversee mailroom, reception, and other internal operations.
• Oversee the operation of HDC’s fleet, including maintenance, repairs, reinforcing procedures, processing parking violations, gas receipts and invoices, securing parking permits, registrations, and inspections renewals, manage E-Z pass account, securing new vehicles through competitive bidding process, manage vehicle calendar and generate car usage reports.
• Serve as a point of contact for all office-related requests, coordinate seating assignments and relocations.
• Manage security systems, maintenance of hardware and software, access cards and reports.
• Assist