Administrative Assistant 3

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: None

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Put your skills to the test by pushing the boundaries of what’s possible. From global defense to sustainment and modernization to mission readiness, your experience and ability will make it a reality. Our programs are built on equal parts of curiosity and collaboration. Our combined effort means our customers can connect and defend millions of people around the world. With Northrop Grumman, you’ll have the opportunity to be an essential part of projects that will define your career, now and in the future.
 

Northrop Grumman is seeking an experienced Administrative Assistant to provide support to the APN-241 Program in Warner Robins Ga. As a valued member of the leadership team, the Administrative Assistant is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is standard.

Roles and responsibilities of the selected candidate to include, but not limited to:

This team member will be expected to multi-task in a fast-paced environment, using judgment and discretion.

Diplomatically interface with all levels of management, employees, internal and external customers and vendors. 

This position will be responsible for the production and distribution of top quality memoranda, reports, presentations, organization lists and charts (distribution lists, organization charts).   

Coordinating and maintaining the APN-241 Program Team's calendar (meetings, schedule, deliverables) proactively through independent initiative

Manage multiple conference room calendars, including scheduling and maintenance of equipment.

Coordinating meetings (scheduling, set up using Microsoft Outlook, taking and documentation of minutes, tracking, coordinating meal ordering)

Support travel requests, expense reports and tracking required documentation (per diem rates, Visitor Authorization Requests (VAR), spreadsheets)

Coordinate and provide backup to other Administrative Assistants in the Operating Unit

Provide file maintenance; maintain required records in accordance with directives

Employee in- and out-processing and office moves

Standard office duties (i.e. answer phones, take messages, escort/greet visitors, ordering supplies, managing maintenance requests and equipment ordering for multiple program areas)

Preparing and releasing a variety of complex communications and documents that affect the program area; designing and maintaining procedures; appropriately handling confidential information is critical

Maintaining a record of all program staff training.

There will be an occasional need to work extended hours

Basic Qualifications:

High school diploma and a minimum of 4 years additional education and/or experience in the administrative professional field or a Bachelor's degree with at least 1 years experience in the administrative professional field

Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, Access, Visio, and Excel) and intranet/internet proficiency

Must have the ability to compile and generate reports and presentations

Individual must be able to complete a wide variety of tasks with minimal supervision

Ability to efficiently coordinate Outlook calendar and high tempo schedules

Prior experience coordinating both on and off site meetings and/or events

Experience proofreading and correcting documents for grammatical errors and formatting

Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities

Expert level proficiency with oral and written communication skills

Must have experience in supporting a variety of management levels and administrative suppor