We anticipate the application window for this opening will close on - 18 Jul 2025

 

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

At Medtronic, we push the limits of what technology can do to make tomorrow better than yesterday and that makes it an exciting and rewarding place to work. We value what makes you unique. Be a part of a company that thinks differently to solve problems, make progress, and deliver meaningful innovations.

We are looking for a seasoned and dynamic Executive Administrative Assistant to provide administrative and project support the Vice President of West/Mexico Region Global Manufacturing and Orange County Manufacturing leadership team. This role sits onsite 100% at our OC Campus.

 We offer you a position where you’ll be responsible for:

• Management of calendars and scheduling
• Coordinate Quarterly and Functional Review calendar 
• Consolidate Monthly Operations Review (MOR) reporting
• Travel planning
• Expense reporting
• Lead planning and execution for meetings on Medtronic sites or at offsite locations including catering arrangements and room set up coordination through facilities team
• Schedule audio conferences, video conferences, training sessions and other meetings
• Scheduling, agendas, meeting materials, set-up, minutes, sign-up, shut down, etc
• Proactively identify necessary meetings and communications to team members
• Partner with Communications & HR in drafting and distributing region communications and change plans
• Actively participate as a key member of the Operations leadership teams
• Lead the effort to support, monitor, communicate the progress of projects across the Region or Orange County Campus as needed
• Manage functional Teams channels:  set up, securities, and content 
• Serve as a key contact point for businesses and geographies, other Medtronic departments 
• Handle sensitive or confidential information
• Interacts with peers, clients, and outside partners on matters of significant importance on a frequent basis. Involves planning and preparation of the communications.   Requires skill, tact, persuasion, judgment, and/or negotiation to accomplish objectives
• Coordination and scheduling of interviews for potential new hires (contract and employee)

Must Have: Minimum Requirements

• High School diploma or GED
• Minimum of 10 years of relevant experience

Nice to Have

• Bachelor's Degree
• Previous Medtronic experience
• Previous experience supporting VP level leadership in a corporate setting, specifically an Operations or Human Resources function
• Experience with Microsoft applications (Outlook, Word, Excel, PowerPoint)
• Previous experience with meeting coordination, travel arrangements (including international), and complex calendar management
• Strong project management experience
• Ability to work well under multiple instructions and directions with tight deadlines
• High level of energy and willingness to work independently in a “fast-paced” environment

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. 

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation
 

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create.  We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
 

Salary ranges for U.S (excl. PR) locations (USD):