Executive Assistant - Government & Public Affairs

Become a Part of the NIKE, Inc. Team

NIKE, Inc. does more than outfit the world's best athletes. It is a place to explore potential, obliterate boundaries and push out the edges of what can be. The company looks for people who can grow, think, dream and create. Its culture thrives by embracing diversity and rewarding imagination. The brand seeks achievers, leaders and visionaries. At Nike, it’s about each person bringing skills and passion to a challenging and constantly evolving game.

Government & Public Affairs (GPA) is responsible for inspiring and driving public policy globally to accelerate NIKE, Converse, and Jordan’s business priorities. The team takes an integrated approach across government officials, external stakeholders and community and civic groups to engage and represent Nike on the state, local, and international levels.

WHO WE ARE LOOKING FOR?

We’re looking for an Executive Assistant to the VP, Government & Public Affairs and Public Policy Officer.  This role will be the principal administrative partner to the VP of a high-performing, highly engaged team with several internal and external senior executive-level stakeholders and VIPs, as well as across Nike’s Senior Leadership Team and Geographies. The role will manage administrative processes including strategic calendar management involving scheduling meetings/appointments across time zones and cultures; coordinating complex travel itineraries; deck presentations; creating and reviewing expense reports; managing the GPA budget; and invoice processing and vendor management. The successful candidate will represent the VP, the function and the company internally and externally and plays a critical cohesive role for the team.  He/She will handle highly confidential and sensitive information/materials in a fast-paced, high energy and often ambiguous environment, while anticipating the VP’s needs and interacting with multiple and diverse stakeholders.  The candidate needs to be a trusted thought partner with strong written and verbal communication skills; organizational prowess and proven ability to work in a fast-paced and highly complex environment, all the while demonstrating a commitment to winning as a team, culture and belonging. 

WHAT WILL YOU WORK ON?

If this is you, you’ll be working with the VP and team to deliver on its enterprise priorities.  

• Be a confidential sounding board, confidant and conduit to keep the executive well informed and help facilitate his/her decision making
• Active engagement and participation as a member of the GPA leadership team
• Calendar Management: Proactively and strategically manage VP’s calendar based on an anticipation of the VP’s needs and an understanding of how best to move the business forward. Field and manage multiple requests for the VP’s time and respond in an appropriate and timely manner.
• Planning: Track, anticipate and plan for key dates and gates including Board of Directors, performance review dates, 1:1s, Quarterly All Team Meetings, and other yearly occurrences.
• Travel: Book domestic and international business travel, prepare detailed itineraries, gather documents and provide background research where necessary, process Visa applications, passport renewals and requiring documents
• Team Meetings: Own weekly Leadership Meetings by providing an agenda and taking and distributing meeting notes.
• Expenses: Track, submit and pre-review expense reports for policy compliance and accuracy
• Meetings and Events: Plan and coordinate team meetings and events of varying sizes and complexity; including venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A/V resource planning, and coordinating communications to the attendees, and taking notes.
• Provide a confidential resource for team members and anonymously elevate concerns to leadership when appropriate.
• Presentations: Produce and/or edit high quality PowerPoint or Keynote presentations, emails and Word document memos
• Communications: Draft/edit communications, manage distribution lists, slack channels, and involve appropriate stakeholders
• Coach and guide 5 global Sr. Administrative Assistants: Lead regular administrative staff meetings; share relevant information across the team, monitor and manage workload where necessary, support each individual’s development
• Support broader team events, projects, activations or other deliverables as needed

WHO WILL YOU WORK WITH?

You and the VP will function as a team, together with GPA Leadership Team.  You’ll collaborate with global administrative partners throughout the function and OGC, as well as across Nike’s Execut