Oliver Wyman - Executive Assistant - Raleigh

Company:

Oliver Wyman

Description:

About Oliver Wyman

Oliver Wyman is a global leader in management consulting. With offices in 60 cities across 29 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 5,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies [NYSE: MMC]. Twitter @OliverWyman.

Job Overview

Oliver Wyman is seeking an organized and enthusiastic Executive Assistant to support a mix of Partners and Principals.

This position will be based out of the Raleigh, North Carolina office and work remotely though periodically being required to go into the office for meetings, trainings and other community-building activities as needed.

Key Responsibilities

Business Development

• Build relationships with clients and client EAs

• Understand the business goals and objectives of each supported Partner and help to push them forward proactively

• Maintain and update current list of contacts and business activities in CRM database

• Track and maintain sales activity/pipeline with each Partner

• Proactively spot clients that haven’t been called upon and/or who need follow up

• Execute requested follow-up calls for client mailings

• Assist the Marketing Department with the co-ordination of customized mailings

• Prepare letters, proposals and other documents using Oliver Wyman formatting styles

Calendaring

• Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate

• Proactively spot opportunities to add internal and external meetings; interviews, staff meetings, follow up

• Assist with scheduling for complex projects as requested by the Partner and/or project team

Travel Arrangement

• Coordinate travel and accommodation, book cars, rail tickets, etc.

• Develop understanding of Partner scheduling and travel preferences

• Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months")

Daily administration

• Work with HC to obtain work permits and visas

• Manage documents and project deliverables when requested

• Notify staffing and Practice EAs of extensions/re-negotiations

• Manage storage or disposal of confidential client information

• Act as central point of contact for all assigned Partner administrative needs, liaise with other support departments as necessary

Timesheet and Expense Reporting

• Prepare weekly timesheets for each assigned Partner

• Prepare all expense reports and/or delegate to a team assistant when necessary

Team Support

• Provide coverage for EAs who are out of the office to ensure seamless support to Partners

• Provide short-term coverage for Partners who may be in the midst of an EA assignment transition or who are new to the Firm

• Provide training and support to new EAs

• Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team

Experience Required:

• Bachelor’s degree preferred

• At least 3 years’ experience at working in an administrative or customer service position.

• Experience in financial services, management consultancy and/or a professional services environment a plus

• English fluency a must

Technical Skills:

• Excellent Word, PowerPoint and Excel skills

• Expert knowledge of Outlook

• Knowledge of Salesforce a plus, but not necessary

Skills and Attributes:

• Problem solver – able to work with other teams and staff members effectively to reach a viable solution and goal

• Strong service focus – dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.

• Excellent communicator and negotiator – able to deal