ACCOUNTS PAYABLE SPECIALIST

Dauphin County Controller's Office is currently accepting applications for the full-time position of Accounts Payable Specialist.  The starting rate for this position is $19.45 per hour. The Accounts Payable division of the Controller’s Office is responsible for the accurate and timely auditing and processing of vouchers/invoices for all the County department payment requests.  This audit function certifies the accuracy of the invoice information as well as conformance with all applicable County payment policies.  This position performs various accounts payable, accounting, and payroll-related functions, as well as contract management and administration. The employee in this role is responsible for but not limited to performing the following essential functions listed below.

Essential Functions:

1. Audits vouchers/invoices for conformance with all applicable County policies.

2. Both prior to and after preparing payments, performs prescribed internal controls to determine the validity of all scheduled payments to ensure that pending payments scheduled to be paid agree to physical invoices approved to be paid.

3. Scans, indexes and ensures completeness of all payment packages into County document management system which is primary source of all County payment support documentation.

4. Files and maintains vendor payment files.

5. Corresponds with departments and vendors on all payment inquiries.

6. Performs contract management and administration, including but not limited to reading, interpreting, and indexing contracts, and processing of contract-related invoices.

7. Performs various accounts payable, accounting and payroll related functions, including but not limited to preparation of payments and other payroll processing functions.

8. Maintains logs and schedules as required.

Minimum Education, Experience, and Training Requirements:

Qualifications:

Education/Training:

• This position requires graduation from high school or an accredited equivalency program; plus some accounting, clerical and computer training. Associate’s degree in accounting preferred.

Work Experience:

Two to three years’ experience in accounting, accounts payable or related field, or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this position.   

Other Job Duties:

1. Assists with other auditing, accounting and clerical support as necessary.

2. Performs duties of other staff members in their absence.

3. Performs other job-related duties as required.

Working Conditions:

1. Works indoors in adequate workspace, temperatures and lighting, and below average ventilation.

2. Works with average indoor exposure to noise, but subject to frequent disruptions and above average degree of stress.

3. Below normal indoor exposure to dust/dirt.

Physical/Mental Conditions:

1. Must possess the ability to record, convey and present information, explain procedures and follow instructions.

2. Must be able to sit for long periods throughout the workday, with intermittent periods of standing/walking and occasional bending, twisting, stooping, reaching and grasping as necessary to carry out essential job duties.

3. Dexterity requirements range from coordinated movements of fingers/hands, to simple movements of feet/legs/torso as necessary to carry out essential job duties.

4. Sedentary work, with occasional lifting/carrying of objects with a maximum weight of twenty pounds.

5. Must be able to cope with the physical and mental stress of the position.

6. Must be able to pay close attention to details and concentrate on the work.

Knowledge, Skills, and Abilities Required:

1. Must possess aptitude to work under pressure of deadlines and adverse events with patience.

2. Must possess basic knowledge of computer operations.

3. Must be able to speak and understand the English language in an understandable manner in order to carry out essential job duties.

4. Must possess effective communication and interpersonal skills.

5. Must possess initiative and problem-solving skills.

6. Must possess ability to function independently, have flexibility and the ability to work effectively with others.

7. Must possess ability to maintain confidentiality.

8. Must possess ability to exercise go